The GSA provides funding, organizational, and marketing support to graduate student-run clubs and departmental associations. We also provide the necessary recognition and insurance that student groups are required to have in order to hold and advertise events on campus.
These clubs and associations are currently active. (list is in the process of being updated)
Still haven't found what you're looking for? WLUSU (the undergraduate student union) supports over 130 clubs which are also open to graduate students. Check out their Clubs & Associations department here.
CLUB NAME |
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CLUB CONTACT |
Graduate Student Society of Criminology |
(contact email to be updated) |
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Geography Graduate Students' Association |
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Graduate Students of English and Film Studies |
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Masters of Social Work Student Club |
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Association of Psychology-Educated Students |
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Graduate Music Therapy Students' Association |
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Education Graduate Students Association |
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| MBA Students' Association |
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More clubs coming soon! |
More contacts coming soon! |
Our Clubs Policy includes all of the guidelines for the relationship between clubs and the GSA. The GSA welcomes the involvement of any students passionate about forming a new opportunity for graduate student engagement at Laurier! Some highlights of what the GSA provides to Clubs, and procedures that Clubs need to follow are outlined here.
The Clubs Policy was reviewed & revised in July, 2012. Some key changes are outlined here.
While club applications are accepted throughout the year, funding is distributed only twice a year, in September and January.
In order to create an officially recognized club, and be eligible for funding from the GSA, you will need to complete the following steps:
1. Recruit Executives and members
2. Create a constitution (see sample here)
3. Submit an application form with a proposed budget for the year to the Student Affairs Director
5. Meet with the Student Affairs Director to complete the application process
Club Membership
Ten registered graduate students must declare their interest in your proposed club. Undergraduate members may join your club, but signatures on your application must be graduate students. Please provide a complete list of your members at the time of your registration. This list will not be provided to external sources. It will be used as a verifier list for the Co-Curricular Record, as well as help us identity the number of students involved in GSA clubs.
Please ensure that you provide the MYLAURIER email address of each member as this is a unique identifier for students. You may add members to the list throughout the school year but we require the minimum of 10 names for approval.
Constitution
A constitution is mandatory for club approval. A club constitution is a helpful tool as it allows your club to continue operating successfully and acts as a reference in the case of club conflict. Please note that the constitution must be approved by the Student Affairs Director and must not conflict with the Clubs Policy.
Projected Budget
Provided the club is requesting funds, you must complete a projected budget for the duration of time between your application and the following August as the club year begins in September and ends in August. Initial funding will be distributed in September, with an opportunity to apply for additional (or initial) funding in January. More information on the budgeting process will be provided to clubs after they have been approved.
ROLLING OVER CLUB FUNDS
A club wishing to roll over club-generated funds to the next year must apply by the August date at the end of that school term.
As stated in our policy, any funding which has been rolled over must be spent within one school year following the roll-over.
NOTE: Club budget money is not eligible for roll-over.
Club Application Package Fall 2012 [113.45 KB] Club Application Package Winter 2012 [159.73 KB] GSA Marketing Templates [853.08 KB] Winter Budget Request [99.45 KB]
2012 July WLUGSA Clubs Policy [159.67 KB] Sample_Constitution_Biology [68.33 KB] Sample_Constitution_Biology [51.5 KB]The University's Alcoholic Beverages Policy can be found on the Laurier website.
The University's policy on booking space and facilities can be found on the Laurier website.
The University's policy on posters, bulletin boards, and other notices can be found on the Laurier website. The Poster Policy, governing the size, number, and nature of posters that are allowed to be posted on campus is under the jurisdiction of the Dean of Students' Office. Copies are available in the GSA Office.
All posters must be stamped by both the GSA and the Dean of Students' Office.
Policies on academic and non-academic conduct are available on the Laurier website.
Full A/V equipment is available in Veritas Cafe.
Almost all classrooms and lecture halls on campus come equipped with a full media console and data video projector. If you require the use of this equipment with a room booking, you will need to pick up a key from Information Technology Services (ITS). Instructions and locations will be provided in your room booking confirmation. ITS can also supply you with additional equipment for all kinds of events.
The U-Desk also provides assorted A/V equipment which is free for students to book.
Inquiries regarding marketing of clubs and events should be sent to the Student Affairs Director.
Marketing templates & further details coming soon!
GSA Email Newsletters - These go out during the first week of each month. If you have an event coming up, or some news to share, contact our Communications staff before the last week of the month and get the word out!
GSA Website Event Listings - Events and news updates can be posted on the GSA website. Just send our Communication staff the details and we'll post your information within 3 business days.
Your Club Page - Each club may have a page on the GSA website on which they can post information about the club, how to get involved, upcoming events and initiatives, etc. Correspond with our Communications staff about what you would like to see posted.
Facebook - The GSA can link to your Facebook Group, Page, or Event on the official GSA Facebook Page.
Twitter - The GSA can tweet about what your club is up to! Coming soon... a Clubs-specific Twitter account to bring together club communications!
Online Calendar - We can add your events and meetings to the public Graduate Student Google Calendar on the GSA website. Contact our Communications staff with the details!
Design - if you need help designing other marketing materials, talk to us and we'll help you out!
Printing Services - If you have an internal Laurier account, you can make print orders through Laurier's Printing Services.
The Hub, conveniently located in the Concourse, takes OneCard and cash, and offers a 20% discount with your Hub Pass.
WLUSU Catering serves the Turret, Hawk's Nest, FNCC Boardroom, the Wilf's Den, and any other locations within the Fred Nichols Campus Centre.
Laurier Food Services' Classic Fare Catering must be used for catering and/or bar service elsewhere on campus, excepting Veritas Cafe.
Catering is available from Veritas Cafe for reservations in that space or meetings in the GSA Office.
No external food may be brought in for events on campus without explicit permission from the GSA.
Reservations and booking for Veritas Cafe can be made by contacting Ellen Menage at This email address is being protected from spambots. You need JavaScript enabled to view it. @wlugsa.ca.
General campus bookings can be made through the WLU Booking Office's Booking Form.
Some areas on campus are not booked through the booking form, including the Concourse (booked through the OneCard Office), performance facilities, computer labs, the Schlegel Atrium, and a few more. Exceptions to the Booking Form are listed here.